Ontario Government Directives and South West LHIN Policies Regarding Procurement and Expenses
In July 2009, the Ontario government introduced new government directives for all government ministries and agencies related to consultant procurements and expenses: Management Board of Cabinet Procurement Directive, July 2009 and the Addendum to the Travel, Meal & Hospitality Expenses Directive, July 2009. These directives are in addition to other policies, legislation, regulations and the Ministry-LHIN accountability agreements governing the Local Health Integration Networks (LHINs). Provincial directives regarding expenses and consulting procurements are designed to increase transparency and accountability for the use of public funds.
The South West LHIN is committed to making sure that every dollar we spend delivers value to the people we serve. The LHIN has had various controls and checks and balances in place for some time to ensure accountability for the judicious use of funding. Here is an example of these measures:
- All consultant contracts require multiple approvals including Business Manager and CEO.
- A list of consulting contracts - including the name of the consultant or supplier, the amount, and the procurement approach – was reviewed by the Board at our January 2010 Board Meeting. The South West LHIN Board will now receive quarterly reports through the Audit Committee to oversee our compliance with procurement directives. Our Board and management want to ensure we are not only compliant with directives, but that we have identified areas for future growth and improvement.
- There is a cap on the ceiling amount of each contract.
The South West LHIN has taken the following additional steps in response to the new directives:
- All consulting services, irrespective of value, are procured using a competitive process as set out by the Procurement Directives.
- The South West LHIN posts its specific controls and measures to comply with both the Procurement and Expenses Directives on its public web site.
- The Board of Directors submits a declaration of compliance to the Minister of Health and Long-Term Care confirming adherence to legislation, Memorandum of Understanding, Ministry-LHIN Accountability and all Directives.